Dear Ms. Dianna,
Good day!
We are sending this message just to inquire about the billing invoice we received last Dec. 9, 2016 from Ms. Jhoyce.
It is about SI 15166 - the overtime rendered by Ms. Jhoyce and Ms. Hya. We are just so confuse and we don't understand why should we shoulder the overtime of your employee considering that they are doing their job as your employee. And upon browsing the contract, yes, there was out pocket expenses stated in the contract but it just includes "overtime meals, transportation, supplies and communication" it does not include overtime rendered by the employee.
Saying so, please do check on the contract - and yes you might say that the engagement is only for Jan-June 2016 but prior to the expiration of the contract we haven't receive a notification at least for renewal so we assume that same agreement covers us since you still so the review and even the field work and we do pay your PF.
And I am very sure that you know in accounting, we need supporting documents in every billing that we receive. And that is the very reason why we also asked for at least photocopy of the receipts for your OPE since my supervisor noticed that OPE is quite big.
Sorry if this may cause trouble and inconvenience in your part but we just want some clarifications for our part and as you know I need to discuss and even justify this in out Japanese Managers.
We do hope for your kind consideration with regards to this matter.
Thank you very much and hope to hear from you.
Thank you and Best Regards!